K-12 School Asset Tracking Benefits

Implementing K-12 school asset tracking software in enables teachers, education asset managers and administrators to ensure the availability of assets to each student and member of staff. By choosing the right asset management software, primary, secondary and other education departments are able to maximise the usability of assets that are crucial for day-to-day operations.


Benefits Implementing Asset Tracking Software In Schools

Some benefits of K-12 asset tracking are:

  • Less time spent locating school assets
  • Increased asset visibility
  • Reducing the risk of assets being lost or stolen
  • More accurate device forecasting
  • Ability to plan audits, deployments, and maintenance in advance
  • Improved budgeting and tracking

Not only does asset tracking reduce the IT departments workload, but it allows them to quickly assist students, teachers, and staff in a fast-paced school environment.

What Assets Should Schools Be Tracking?

There are many assets you can tag throughout a school district, including:

  • Technology
  • School Infrastructure
  • Appliances
  • Musical Instruments
  • Miscellaneous Items


Laptops, computers, calculators, speakers, tablets, projectors, microphones, TVs, etc..

School Infrastructure:

HVAC systems, water heaters, AC units, and lighting fixtures all fall under this category.


School appliances are commonly located in K-12 cafeterias. These assets include refrigerators, stoves, ovens, and other mobile appliances.

Musical Instruments:

Band instruments. Musical instruments are commonly lent out to students for them to practice. Asset tracking would give students accountability and staff could easily see when the item is due back.


Not all school assets are easy to categorise. Textbooks, gym equipment, and other valuable, non-fixed assets should all be organised separately.


Key Features of School Asset Management Software

What should you be looking for in K-12 school asset tracking software:

  • Cloud-Based System – Storing data in one place.
  • Tracking of Location – Instant real time data of assets
  • Check-in/Check-out – Accountability of school assets
  • Unlimited Users – Give every staff member access
  • Reports - Running reports and pulling the proper data from the K-12 software is critical to making decisions
  • Preventative Maintenance Scheduling
  • Mobile Application
  • Both RFID and Barcode Technology

How To Get Started With K-12 School Tracking System

The benefits of investing in an asset tracking system are clear. You will save your department money, your staff headaches, and yourself time. However, finding the right system that meets your schools needs and budget may still seem like a formidable task, and you may feel a bit lost on where to begin. Luckily, at AssetTrak, we have provided an easy way to make this happen.

Here are the steps:
  1. Book a demo with us. Schedule one today
  1. Start your free 30 day trial of AssetTrak
  2. Download the free RFID mobile app from either Apple App Store or Google Play Store
  3. Contact us with any questions you have

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